Request for Proposals (RFP): Shoreline Homeowner Outreach Film Production

18 June, 2026 News

Project Title: Shoreline Homeowner Outreach Project Film

Issued By: Friends of Kootenay Lake Stewardship Society (FoKLSS) in collaboration with Yaqan Nukiy and Kootenay Lake Partnership (KLP)

RFP Issue Date: June 18, 2026

Proposal Submission Deadline: June 26, 2026

Project Contact: Ezra Creasy, FoKLSS Program Coordinator – ezra@friendsofkootenaylake.ca

Project Overview
Friends of Kootenay Lake Stewardship Society (FoKLSS) is seeking proposals from qualified filmmakers and videographers to produce a compelling 2–3 minute short film highlighting collaborative stewardship efforts, Yaqan Nukiy traditional knowledge, and the ecological significance of the shorelines of Kootenay Lake.

The concept, key messaging, and script for the film have already been developed by FoKLSS, KLP, and Yaqan Nukiy. The successful contractor will be responsible for capturing high-quality video and audio footage, integrating newly captured content with existing footage provided by Yaqan Nukiy, and producing a polished final 2-3 minute film suitable for public outreach, education, presentations, websites, and social media distribution.

Background
FoKLSS is a community-based non-profit organization dedicated to supporting the ecological health of Kootenay Lake through science, stewardship, education, and collaboration.

Yaqan Nukiy, the Lower Kootenay Band, are the original stewards of the lands and waters surrounding Kootenay Lake. Their community is dedicated to ongoing wetland restoration and stewardship. Check out some of their work here: https://lowerkootenay.com/our-community/wetlands-restoration-projects/.

This project aims to engage community members, from landowners to recreators, to become stewards of Kootenay Lake and its shorelines. It will showcase the synergistic relationships between the Lake and its inhabitants, highlighting Yaqan Nukiy traditional knowledge and sharing tangible actions folks can take to care for this special place.

Project Objectives
The short film will:

  • Highlight the importance of Kootenay Lake and its shorelines.
  • Showcase collaborative stewardship initiatives involving FoKLSS, KLP, Yaqan Nukiy, and community members.
  • Incorporate Yaqan Nukiy perspectives, knowledge, and leadership.
  • Communicate knowledge in an engaging and accessible format.
  • Inspire community awareness and tangible actions for ongoing stewardship efforts.
  • Be suitable for online distribution, presentations, and public education.

Scope of Work
The successful contractor will be responsible for production and post-production services, including:

Production

  • Participate in a project kickoff meeting to review the approved concept, script, and filming requirements.
  • Develop a filming schedule in coordination with FoKLSS and film participants.
  • Capture high-quality video footage at agreed-upon locations.
  • Record professional-quality audio, including interviews, voiceovers, ambient sound, and natural soundscapes as required by the pre-developed script.
  • Provide all necessary filming equipment and technical expertise.
  • Conduct filming in a manner that respects cultural protocols and conservation practices. 

Post-Production

  • Review and incorporate existing video footage provided by Yaqan Nukiy.
  • Edit all footage in accordance with the approved script and creative direction.
  • Create a cohesive 2–3 minute film that effectively communicates the project’s key messages.
  • Integrate titles, graphics, logos, captions, and other assets supplied by project partners.
  • Complete colour correction, audio mixing, and final mastering.
  • Incorporate feedback from FoKLSS and Yaqan Nukiy through an agreed-upon revision process.

Contractor Deliverables

  • One draft version of the film for review.
  • Post-review revision based on consolidated feedback from project partners.
  • One final 2–3 minute film in HD (1080p minimum) and web-ready formats.
  • A captioned version of the final film.
  • Raw footage and project files upon request.
  • All required usage rights and permissions documentation.

Desired Qualifications
Proponents should demonstrate:

  • Experience producing short documentary, environmental, Indigenous, or community-focused films.
  • Professional video production and audio recording capabilities.
  • Experience working collaboratively with Indigenous communities and organizations.
  • Knowledge of cultural sensitivity and respectful storytelling practices.
  • Ability to execute an established creative vision.
  • Ability to deliver projects on schedule and within budget.

Proposal Requirements

  • Company Information: Business name and contact information; brief overview of the organization or individual.
  • Relevant Experience: Description of similar projects completed; examples or links to previous work; references from recent clients.
  • Brief Project Approach: Demonstrate understanding of the project objectives; proposed production methodology; confirmation of ability to meet deadlines listed below.
  • Budget: The total project budget is $2,500–$3,500 CAD, inclusive of all costs. Please provide: A total project cost (including applicable taxes) within this budget range and a breakdown of costs by project phase or task. Please also identify any assumptions, exclusions, or optional services, and provide confirmation that the proposed fee includes all labour, equipment, travel, editing, revisions, and delivery of final products.

Evaluation Criteria
Proposals will be evaluated based on:

  • Relevant experience and portfolio (35%)
  • Technical production capabilities and quality of previous work (25%)
  • Experience working with non-profits and/or Indigenous communities (20%)
  • Ability to execute the approved concept by deadlines (10%)
  • Budget and value for money (10%)
  • Note: FoKLSS and Yaqan Nukiy reserve the right to consider factors beyond those listed above and are not obligated to select the lowest-cost proposal.

Anticipated Timeline

  • RFP Issued: June 18, 2026
  • Proposal Submission Deadline: June 26, 2026
  • Contractor Selection: June 29, 2026
  • Initial Planning Meeting: July 2, 2026
  • Filming Completion: July 28, 2026
  • Draft Film Due for Client Review: August 15, 2026
  • Final Film Delivery: September 15, 2026

Ownership and Rights
All final deliverables produced under this contract shall become the property of FoKLSS and Yaqan Nukiy upon final payment, including unrestricted rights for educational, promotional, and non-commercial use. Any use of project footage by the contractor for promotional purposes must receive prior written approval.

Submission Instructions
Please submit proposals electronically in PDF format to:
Ezra Creasy, Program Coordinator – ezra@friendsofkootenaylake.ca

Subject Line: Name – Shoreline Homeowner Outreach Film Proposal

Questions regarding this RFP may be directed to Ezra Creasy before the submission deadline.

Reservation of Rights
FoKLSS and Yaqan Nukiy reserve the right to:

  • Reject any or all proposals.
  • Request clarification or additional information from proponents.
  • Negotiate scope, budget, or timelines with the preferred proponent.
  • Cancel or amend this RFP at any time.

We thank all proponents for their interest in supporting this important stewardship and storytelling initiative.